As you may be aware, the Provider Relief Fund (PRF) Reporting Portal is open until September 30, 2021 for providers who received PRF funds during the first reporting period. This is required for providers who received payments over $10,000 in total during the period of April 2020 to June 30, 2020. These funds were provided to offset COVID-19-related expenses and lost revenues. The first step is to register, so if you have not it is important to do that as soon as possible. The reporting is done through the HRSA (Health Resources & Services Administration).

In the most recent guidance issued by HHS, the reporting period was expanded to 90 days from the original 30 days. The lost revenues are also reported on the quarterly basis, and you are able to report only lost revenues for a period if that accounts for the full amount of the funding. There are currently four different reporting periods, each based on the dates the funds were received. Each reporting period has its own period of availability and reporting time period.

 Click here to view all deadlines and reporting windows

Each period has its own deadline that the funds have to be used by; however, the period of availability goes back to January 1, 2020, for all reporting periods. Due to this, it is important to organize your amounts to ensure you are allocating your expenses properly while keeping in mind the reporting for future reporting periods. Any recipients that do not report during their respective time periods would be out of compliance with the terms and conditions that the providers attested to when retaining the funds, and could be just subject to recoupment. Any unclaimed funds must be returned one month after the end of the reporting time period.

It is important to note that Infection Control distribution payments are only to be used for infection control purposes. As those were not paid out during the first reporting period timeframe, you will want to keep this in mind when determining what expenses to report in Period 1. The lost revenue calculation does not apply to the reporting for Infection Control funds.

Providers should pay close attention to the HHS website for any additional guidance that may be issued. There are a number of resources available online as well. It is important to document everything that was reported in case you are audited, and remain organized to ensure a smooth reporting process.

Contact Richter’s Accounting Consultants

Do you have questions about PRF reporting requirements, or other accounting challenges? Call Richter’s accounting consultants at 866-806-0799 or schedule a free consultation.